Last week I mentioned that we’ve taken a pretty big attendance hit in October. Our plan was to call regular kids who’ve been missing. In Fellowship One, report M1035E is pretty dang amazing.
M1035E allows you to select a date range to determine a desired attendance pattern. For my case, I wanted to isolate all the kids who have attended 3 or more times only during September and August. The great thing about this report is that you can select multiple activities. In my case, our services are set on 4 different activities, so this report was accurate even if the kids attended different services.
Then M1035E allows you to select the number of days from the end of the original range (in my case it was since September 27th) that the child hasn’t attended at all. So my MIA list was to find kids who have attended 3 or more times in August and September who have not attended in October. This was my hit list. When I first ran M1035E it only gave me parents names, home phone numbers, a household email and the last date they attended. I submitted a request to modify the report and it now displays the emails and cell phones of both parents as well as the activity and RLC the child attended on their last visit.
So, I’ve run the report and we’re distributing the data to small group leaders and room leaders of the activity/RLCs listed in this report. In the next few days our volunteers should have connected with all these kids just to check up on them and let them know they have been missed.
So, if you’re looking for a great MIA report, look no further. If you know of another, leave a comment!
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How often would you have leaders follow up with these families? We have been mulling over how to do this and what method is the most effective way to ensure families don’t “fall through the cracks.”
Good question. We actually had one of our small group leaders ask about this yesterday. She asked, “why are we calling the ones who aren’t coming? Shouldn’t we be calling the ones who are to keep them more connected so they don’t stop coming.”
Yah, that’s exactly where we’re headed. I think that next week I’m going to tackle our strategy for small group and follow-up in our kids ministry. I’ll first explain the strategy and then how we’ll use the technology to do it.
.-= Kenny´s last blog ..Twitter Weekly Updates for 2009-11-08 =-.